faced with administrative burdens, 61% of organizations equipped with software (Study)

Financial and administrative management is an integral part of the daily life of a training organization (OF). The digital transformation of OF has already begun and remains a major challenge in a sector as regulated as that of professional training. The challenges of this transition mainly concern the digitization of its administrative activity.

To the question: what is the burden of administrative management for training organizations? Digiforma gave its answers by conducting a survey of about a hundred OF. From this study, an interesting picture emerges: 61% of respondents are equipped with software to facilitate their administrative management.

How do OFs manage their financial and administrative activities? Here are some important figures from the study carried out by Digiforma.

Dense and troublesome administrative management for the OF

A question to understand the burden of administrative management was asked to the training organizations investigated: “how much work time represents the administrative management of training in more than 12 months” ?

For the majority (62.5%), it represents more than a month. 25.9% responded “between 15 days and a month” and for the rest 10.6%, less than 15 days a year.

A month from 12 of administrative management represents a considerable amount of time. Digiforma gives us an amazing average: 13% of working time over a year dedicated to the processing of training administrative activities.

This average is even more surprising since, for all sectors combined, administration management as a whole represents 7% of working time over a year, again according to the study.

Manage training documents: work more time

“Agreements, invitations, signatures, certificates” they are the training documents that require the most effort from training organizations. Facilitating training, managing trainers and subcontractors are ultimately among the tasks that require the least time. The OF therefore find it difficult to refocus their core business.

Document management, quality training and exchanges with customers are the most time-consuming tasks.

What is the typology of these OF drowned in administrative documents?

The survey revealed that the majority of respondents represented the self-employed and micro-entrepreneurs (26.9%), OFs with less than 5 employees (30%), between 5 and 10 employees (17%). 30% of respondents have a team of more than 10 employees.

Regarding their activity, 63.6% of the OF are growing against 27.7% whose turnover is stagnant or falling (8.9%). Among those interviewed, we find the OF that benefits for the most part from regional and national influence and, for a minority, from international influence.

“At the heart of this administrative turmoil”the study shows that the respondents are small but experienced teams (91% have more than one year of existence and 54% have more than 5 years of experience).

These different types of training organizations experience the same inconvenience regarding the place of administrative management in their activity. Administrative bureaucracy is an integral part of the vocational training sector and solutions are flourishing to optimize and support this management.

The vast project to improve administrative management

The interviewed OFs are digitizing their business or preparing to do so by acquiring business software. Dematerializing financial and administrative management is the way for training centers to effectively manage their business and in particular to meet the regulatory obligations of the sector.

The study concludes with figures that demonstrate this trend towards digitization: 77% of training professionals want to focus their efforts on the administrative management of their OFs and 61.5% are already equipped with software to support them in this task

(Photo credit: iStock)

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